Privacy

Draft. This page is a starting point and hasn’t been reviewed by a solicitor yet. Words in [square brackets] still need filling in.

Who’s responsible

Each company that uses Pernie is the controller of its staff’s data, and Mackman Ltd is its processor: we only use it to run the service for them. For the accounts people use to sign in, Mackman Ltd is the controller.

Mackman Ltd is registered in England and Wales, company number 04987877. Registered office: Meadow House, 1 Meadow Lane, Sudbury, Suffolk CO10 2TD.

What’s stored

• Work details: name, work email, job title, department, line manager, start date, working pattern and an optional photo.
• Holiday, absence (a short category, never medical details), flexible working, onboarding and performance records.
• Sign-in details: email, a hashed password (nobody can read it), and the devices you’re signed in on.
• A log of every change: who made it and when.

If you register your interest

The forms on our website ask for your name, work email, organisation and a few questions about what you’re looking for. Mackman Ltd is the controller of this information. We use it to reply to your enquiry and talk to you about Pernie, which is in our legitimate interests and yours. We send you one email to confirm we’ve received it.

We only send you updates about Pernie if you tick the separate box asking for them, and you can stop them at any time. We keep enquiries for 24 months, then delete them automatically. We never sell or share them.

Where it’s kept

• Hosting: Vercel, serving from London.
• Database: Supabase, in London, with daily backups.
• Email: Resend, once email sending is switched on.

How long

For as long as the company keeps its account. Deleting the company in Settings removes all of its data straight away; backups expire within [number] days.

Your rights

You can ask your employer for a copy of your data, or to correct it. You can change your own name and password, and choose which emails you get, in My account. For anything else, contact hello@pernie.cloud.

Cookies

Only the ones needed to keep you signed in and remember which company you’re looking at. No tracking or advertising cookies. The cookie notice lists them.